Sponsorship Coordinator: Live Event/Digital [Volunteer/Intern]

Job Description – Sponsorship Coordinator: Live Event/Digital

Summary:  Part-time internship open to a passionate, dedicated individual looking to gain experience at the intersection where business meets sustainability.  He/she will also coordinate fulfillment of all sponsorship agreements after signing – both live events and digital, alongside managing those relationships before, during and after the conferences. Recruits in-kind donor/sponsors and manages the process from start to finish.

About SB:

Launched in 2006, Sustainable Brands has become a global learning, collaboration, and commerce community of forward-thinking sustainability, innovation, business and brand strategy professionals who are leading the way to a better future.  We recognize that today, brands have a unique role to play in focusing corporate energy to positively influence brand culture. And we seek to serve as a bridge to better brands that serve to drive a sustainable economy. The best way to get there is to embed environmental and social innovation into the DNA of business so that it becomes a core driver of the bottom line and brand value. We are business first, and attract many high-ranking professionals to our conferences because of the cutting-edge thought leadership they evoke.

About the Position:

Sustainable Brands ’16 is the 10th annual conference where we bring together business executives from all over the world for four amazingly packed days of plenaries, breakouts, networking events, an Activation Hub with over 100 exhibitors, an innovation open, and so much more. You’ll be working directly with the Sponsorship & Expo Manager and the whole Operations team at SB, responsible for the coordination of exhibitors at the Activation Hub, executing on all plans for the conference, overseeing the registration process for sponsors, fulfillment of sponsor agreements, and making sure the sales and operations teams play nice among many other things.  This internship also includes fulfillment of our digital partners, including web advertisement management, profiles, etc.  Although this is an unpaid internship, the position includes travel & expenses to San Diego for the conference from June 6 – 9, and please also keep in mind; we are always looking for qualified individuals to join our team, so there is plenty of potential for future employment for the right candidate.

About You:

You are passionate about sustainability playing a role in the business space. You are detail-oriented, great at organizing and planning, and can easily multi-task without getting too overwhelmed. You are eager and willing to learn, and above all you can do so in a fast-paced work environment.  You are an effective and professional communicator. You are good at working in a team, but can be responsible for your own tasks and can take initiative when necessary. You are motivated and self-disciplined and can see a project through from start to finish without a lot of hand-holding. Multi-media skills such as audio/video editing or graphic design skills would be a great bonus. And most importantly, you are willing and able to go above and beyond all the while having a fun-loving attitude!

Now on to the nitty-gritty…

Duties and Responsibilities Specific to Live Events:

  • Sponsor and Exhibitor Coordination

    • Function as main contact for sponsors post contract signing – with the goal of maximizing the value of their participation for all parties involved

    • Manage and fulfill on deliverables SLM has committed to each sponsor

    • Maintain accurate and detailed record of each sponsor relationship

    • Oversee use of sponsor logos

    • Build and maintain sponsor-related pages of the SB website

    • Live Event

      • Design and execute the on-site sponsor experience, including registration, orientation, recognition, special events, workshops, gifts and receptions

      • Design and execute sponsor communications: hotel, registration, schedule, etc.

      • Create and manage all sponsor registration codes, distributing to the sponsor and onsite registration member

    • Digital

      • Managing all sponsor ad placement on SustainableBrands.com and in corresponding newsletters

      • Manage continuous correspondence with digital partners, calling for editorial content, managing access to the Member News Room

      • Uploading all relevant digital partner content (white papers, press releases, reports, etc.) to Member News Room and connect with Managing Editor to publish sponsored articles.

  • In-kind Donor Recruitment & Management

    • Seek valuable relationships with in-kind donors to help offset event expenses and to create an on-site attendee gift lounge showcasing eco-friendly gifts and products. In Kind needs typically include coffee, tea, wine, liquor, beer, print/signage needs in addition to gift items for the gift lounge

      • Must be able to build rapport with members and community members, so that you are comfortable asking for these items

    • Coordinate shipping with venues/decorator and organize product on-site

    • Ensure fulfillment of in-kind sponsorship agreements

  • Graphic Art Management

    • Coordinate sponsor logo placement; online and on-site

    • In collaboration with the Graphic Designer, develop all on-site signage

    • Liaison with the printer from start to finish product on signage

Other Duties & Responsibilities

  • Special Projects

    • Work with the Sponsorship & Expo Manager and the Executive Producer, Live Events on various projects related to sponsor engagement during the live events and conferences throughout the year.

Why you’ll love SB:

Our team is an incredible and eclectic mix of media and sustainable business experts. We offer a flexible work schedule, possible part time telecommuting and the best networking opportunity of your life. Check out our SB’15 speaker list and you’ll know what we mean. We are a fun, young-spirited team of individuals passionate about the role brand and business can play in moving towards a sustainable future. If you feel the same way, we'd love to hear from you.


We’re looking for a valuable addition to our team with a high potential for growth into a full-time position for the right fit. So if you are the right person, we are willing to be flexible with the timing of this internship. However, this is a general outline of what we’d expect:

  • Starting ASAP

  • Jan – March: 2 days per week or approximately 10-15 hours per week

  • April & May: 2-3 days per week or approximately 20-25 hours per week

  • June 6th-9th: In San Diego full time on-site at Paradise Point

  • After conference: Potential for growth/further employment

What you’ll need to do:

Send your resume and a cover letter that is interesting and personal to connect@sustainablebrands.com.  Please also include a URL to your LinkedIn profile and twitter handle if applicable.

User login